Effective Date: May 1, 2025
Applicable To: All Fulltime Employees
1. Vacation Pay Entitlement
In accordance with the Ontario Employment Standards Act (ESA), all employees are entitled to:
- Vacation Time:
- 2 weeks of paid vacation per year for employees with less than 5 years of service.
- 3 weeks of paid vacation per year for employees with 5 or more years of service.
- Additional vacation time may be granted with approval from your manager. Payment will be based on your available built up vacation pay.
- Vacation Pay:
- 4% of gross wages for employees with less than 5 years of service.
- 6% of gross wages for employees with 5 or more years of service.
2. Accrual of Vacation Pay
Vacation pay will be accrued as earnings are paid, based on the percentages above. The accrued vacation pay will be paid out when the employee takes vacation time, not on each paycheck.
3. Scheduling Vacation Time
- Employees must request vacation time in at least 2 weeks in advance, subject to business needs and manager approval.
- Unused vacation time is forfeited and is reset January 1st each year
- Unused vacation pay cannot be forfeited and will be paid out:
- Taking additional manager approved vacation time.
- Making a written request to management.
- Upon resignation or termination.
4. No Alternative Payout Without Written Agreement
- By default, all full time employees will accrue vacation pay as outlined in this policy.
- By default all supply employees will be paid out their vacation pay with each paycheque.
5. Record-Keeping
Employees can view their accrued vacation pay balances upon request through our Payroll System. Ask your manager if you do not have access.
6. Compliance with Employment Standards
This policy meets or exceeds the minimum requirements of the Ontario Employment Standards Act. If there is any conflict between this policy and the ESA, the ESA will prevail.